004 — B2B · Talent Management Software
Enterprise User Management
Led research and concept design for TalentReef's user administration experience, helping enterprise admins manage thousands of users, roles, and permissions efficiently.
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Overview
Enterprise administration at scale
TalentReef serves large organizations managing thousands of hourly employees across hundreds of locations — each with its own managers, roles, and permission levels.
I led research and concept design for the administration experience: making user management, role assignment, and permissions feel simple at enterprise scale.
User Account Management, the administrative home for enterprise organizations. Click to expand.
The Challenge
Four problems every admin faced
Thousands of employees
Onboarding a location meant setting up 20+ users, one at a time.
Complex permissions
Custom hierarchies didn't map to default permission sets.
Time-consuming admin
Routine account changes took too many steps and too much time.
Information overload
No visibility into who had access to what — or why.
Understanding Enterprise Workflows
Mapping roles, permissions, and hierarchy
Permission hierarchy
Full organization access
Multi-location
user management
Single location
hiring & scheduling
Day-to-day
team operations
Core administrative tasks
Designing for Efficiency
Every decision, paired with the UI
Bulk actions
Select many, act once. Onboarding a new location went from 20 individual edits to a single batch operation.
Search & filters
Find any user in seconds — by name, email, location, role, or status — without leaving the table.
Scannable tables
Dense but never noisy — status at a glance, sorting on every column, and actions where you expect them.
| Name | Role | Location | Status |
|---|---|---|---|
| Marco Logan | Assistant Manager | Denver | Active |
| Ana Miller | Store Manager | Newark | Pending |
| Carlos Smith | Supervisor | Denver | Inactive |
Information Architecture
Organized around how admins think
Organization
- Company
- Regions
- Locations
- Teams
People
- User directory
- Roles
- Permissions
- Invitations
Accountability
- Activity log
- Change history
- Access reviews
Enterprise Design System
Components built for density and clarity
Data table
| Name | Status |
|---|---|
| Karla Carpenter | Active |
| Paula Young | Inactive |
Search
Filters
Permission chips
Status badges
Buttons
Inputs
Dialog
Pagination
Product Gallery
The interface, up close
Drag, swipe, or use the arrows. Click any screen to view fullscreen.
Representative screens from the design concept. Click any image to explore in detail.
Design Decisions
Why it works
Designing for speed
Admin time is expensive. Every workflow was measured in clicks and redesigned until routine tasks felt instant.
Simplifying permissions
Permissions became visible, named, and chip-based — no more guessing what a role could actually do.
Supporting large datasets
Tables, filters, and pagination were designed for the 20,000-user org first — so smaller orgs simply feel effortless.
Reducing repetitive work
Bulk actions, saved filters, and sensible defaults eliminated the busywork that made admins dread the tool.
Outcome
Designing enterprise software people actually enjoy using
Great products
don't happen by accident.
Let's build one together.
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